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Title Office Manager/Bookeeper – TAA
Date Posted 2019-05-15
Location Tallahassee, FL
Job Information

Job Description

BSC America/Tallahassee Auto Auction is looking for a Full-time Office Manager with a strength in Accounting. The position is comprised of accounting and administrative support functions. This is the lead accounting role in the organization and works closely with the Accounting department in Belcamp, MD. The office manager ensures that all financial transactions are entered and have been processed according to the Financial guidelines approved by the Accounting Manager. This position also ensures timely, accurate, processing of payroll. General administrative tasks include managing paper flow for hiring, front desk management, and in other support tasks as needed. General administrative duties include office management and support. Occasional evenings and weekend work is required. Competitive salary and benefits package. Full time position.

 

 

General Job Duties/Responsibilities

  • Process accounts payable and receivable including: enter and verify bills, invoices, and purchase orders, ensuring compliance               
    • Process payments, deposits, and post into the system 
  • Reconcile customer and vendor accounts
  • Set up and maintain financial records in paper and cloud-based file systems
  • Process payroll/timesheets and make sure that all staff are correctly following payroll practices
  •  Maintain confidentiality regarding organization’s financial and personnel information
  •  Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
  • Collaborates with HR Department to ensure the implementation of all policies and procedures for new hire and terminating employees.
  • Establish and maintain effective filing systems (both digital and physical).
  • Establish and monitor procedures for record keeping
  • Ensure security, integrity and confidentiality of data
  • Oversee adherence to office policies and procedures
  • Analyze and monitor internal processes
  • Prepare operational reports and schedules to ensure efficiency
  • Co-ordinate schedules, appointments and bookings
  • Monitor and maintain office supplies inventory
  • Review and approve office supply acquisitions
  • Handle customer inquiries and complaints
  • Manage internal staff relations
  • Maintain a safe and secure working environment

Education and Experience

  • high school diploma with a number of years administrative and supervisory experience
  • knowledge and experience of accounting, data and administrative management practices and procedures
  • knowledge of clerical practices and procedures
  • knowledge of human resources management practices and procedures
  • knowledge of business and management principles
  • computer skills and knowledge of office software packages

 

Key Competencies

  • communication skills
  • problem analysis and assessment
  • judgment and problem solving
  • decision making
  • planning and organizing
  • work and time management
  • attention to detail and high level of accuracy
  • delegation of authority and responsibility
  • information gathering and monitoring
  • coaching skills
  • initiative
  • integrity
  • adaptability
  • teamwork and collaboration

https://recruiting.paylocity.com/recruiting/jobs/List/4736/Banking-Services-Corp

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